All E.Bees teams are required to have an allocated Team Manager whose role is vital in ensuring that the team runs smoothly and the coach can concentrate on coaching. The Team Manager will be supported in this role by E.Bees Committee and Boys & Girls Coordinators.
Team Managers over the age of 18 are required to have completed a “Working with Children” application before they can take on the role.
We recommend that a Team Manager identifies the best method of contacting parents in your team at the very start of the season. This may be to get together an email or SMS list that enables one quick communication with the whole team.
Each team must provide a scorer for each game. Draw up a roster for the season that includes every parent taking turns at attending training and scoring at games. Some parents may be available for games and not for training so they may pick up extra turns at scoring. New parents may require coaching as to how to score and the best method is to have an experienced scorer sit with them. There is additional information available under scoring.
One adult must be present in addition to the coach in case of injury requiring immediate attention.
The first 5-6 weeks are grading games so game details are generally made available 2-3 days before the game is to be played.
Full Fixtures for the remainder of the season are usually available after about round 6 or 7 and these are available via the home page of the E.Bees website, the association website link or via the Fox Sports App. Occasionally there may be changes to a game time or venue due to unforeseeable circumstances (e.g. repairs at a stadium) so it is a good idea to check each week.
You can provide your players with a copy of the fixture that includes all game details and even allocate scorers for each game etc.
You may choose to do this as an update each week
You can choose to provide them with the website link and they can check it themselves but you will still need to do the scorer roster
Ensure players are aware of game times / venues
Please request that your players contact you when they are not able to play. This will enable you to ensure you have enough players for a game in advance of game time. If you will have less than 6 players please notify the respective Boys or Girls Coordinator who will refer the request for fill-in players. For more information please see fill-in players
Prior to each game:
Team fees need to be paid for at the front counter. On payment the Team Manager will be given a receipt, which needs to be passed to the referee who will input the receipt code into the scoring computer.
Team Manager’s must ensure Team’s details are correct on the computer screen.PLAYERS not listed or who join a team after team entries are lodged, must have their details registered on the scoring system for the first game that they play – Date of birth MUST be included to avoid the team forfeiting the game.
Also use the Player’s Games Record to record who has paid you each week. (Do not take IOU’s! You will come unstuck.) The Team Manager can either request parents pay in lump sums (generally $50) or on a weekly basis (start with $10, then $7 for the remaining games). If collecting on a weekly basis, Team Manager’s are reminded that they must have sufficient funds to pay for the teamsheet before the game.
Singlet clashes occur where both competing teams wear light blue singlets. The most common clashes for E.Bees are Donvale Dunkers and Waverley Wildcats and when we are playing another E.Bees team.
Player non-eligibility and not providing details are the 2 main reasons games are forfeited.
The regular season commences once grading games are complete. At this point the scoring system will be transferred onto a computer system. However, in the first couple of weeks you will need to ensure all players are listed and singlet numbers included.
If a player is not listed (whether a new permanent addition or a fill-in) please ensure their details (name & date of birth) are added to the system.
Score sheet fees still need to paid on arrival at the stadium.
If a team forfeits due to insufficient player numbers / player availability. Each team has 10 minutes on the clock to field 4 players to start the game. A point for every minute you delay is awarded to the opponents at half time by the referees. Be a team at the score bench and work with your other score person.
If you know you are short players prior to the day, call your Age Group Co-ordinator. A player from the age group below in the same or lower grade may play. But if stuck at the last minute with less than four players – to save a fine of $70 being imposed, find someone in E.Bees uniform hanging around, ask if they would play to save the team being fined – game may not count, but you have saved the team a fine. Teams may have to pay their own $70 walkover fines – so be mindful.
Qualification for Finals
In order to qualify to play in the finals a player must play at least 50% of the regular season games (including grading games) to qualify for finals.
If a player falls short of qualifying to play in finals, the following reasons are allowable. For example: a player is injured or gone on a school trip, they must provide a letter from the doctor/physio or school stating the dates games could not be played. These should be forwarded to the Club Secretary at least 10 days before the first final. It may sound petty now, but sometimes, one game is all that is needed to qualify to play in finals. A player may take the court at any stage of the game, even if they arrive in the last minute as long as their details are recorded on the score sheet.
Relax, it isn’t too hard! Thank you and have a great season and enjoy your child’s sport.